Correcting Name & Records on RGUHS Documents
Last reviewed 30 July 2026
Small inconsistencies — a spelling difference, an initial expanded differently, or a date-of-birth mismatch — can cause real problems when your academic documents are checked against your passport abroad. Universities provide a process to correct genuine record errors, supported by official evidence.
This guide explains the general approach so you can assemble the right proof. Corrections change official records, so expect a careful, evidence-led process.
Who this is for
- Graduates whose name or details differ across documents or against their passport.
- Applicants who need document details to match immigration or licensing records exactly.
How the process generally works
A general sequence to help you prepare. Confirm the current, official steps with the university before you apply.
- 1
Pinpoint the exact discrepancy
Write down precisely what is recorded versus what it should be, and where. Clarity here speeds up the whole request.
- 2
Gather official proof of the correct detail
Universities generally require official evidence — for example a passport, government ID, birth certificate or a gazette notification — depending on the type of correction. Prepare originals and copies.
- 3
Apply through the university's correction process
Submit the correction request with supporting evidence and pay any prescribed fee. Requirements, forms and fees are set by the university and can change. Always confirm the current process on the official RGUHS website before you apply.
- 4
Obtain corrected documents and re-check consistency
Once corrected, confirm the new documents read consistently with each other and with your passport before you use them for an application.
Document checklist
A general starting point — adapt it to the exact requirements of the body you are applying to.
- Documents showing the current (incorrect) detail
- Official proof of the correct detail (passport, ID, birth certificate, gazette, etc.)
- The university's correction application form
- Payment reference / receipt, if a fee applies
Good to know
- Match your passport: for overseas use, your documents should agree with the name and date of birth in your passport.
- Evidence-led: corrections need official supporting proof, not just a request.
Questions about this document
Overseas evaluators, employers and immigration authorities often cross-check your academic documents against your passport. Even minor differences can trigger queries or delays, so consistency is worth fixing early.
This is independent guidance and not the university. For authoritative, current requirements, always check the official RGUHS website.
Not sure which document you actually need?
Start with the guides, or reach out and describe your situation. We will help you understand the process — the university remains the issuing authority for all official documents.
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